Meetings & Events Consultant

Line of Service

Industry/Sector

Specialism

Management Level

Job Description & Summary

Office Management

Meetings & Events Support

Job title: Meetings and Events Consultant

Level: Associate

Reports to Meetings and Events Operations Lead

Location:Saudi Arabia

Position summary:

The Meetings and Events Consultant plays a pivotal role within the Operations team, overseeing all Meetings and Events bookings primarily in the KSA region, though they also need to be familiar with other ME regions. Oversee day-to-day venue sourcing operations, including: Monitoring and managing inbox communications. Consult with event planners early on to understand their objectives, preferences, and budget limits. Ensure compliance with PwC policies from pre-approval to post-event processes. Negotiate with vendors/suppliers to secure cost-effective services without compromising quality. Ensure compliance with PwC rules throughout pre-approval to post-event processes. Handling contracting processes Notifying event planners about govt/hotel/event permits and important deadlines. Assisting with event logistics, arranging site visits, and rooming lists if needed. Facilitating vendor management, LPOs, and vendor registration. Managing invoicing and reporting to finance. Ensuring timely submission of documentation throughout the sourcing process as required. Ensure adherence to SLAs and provide coverage when necessary. Provide expert advice on event concepts, themes, and logistics, ensuring seamless execution and adherence to SLAs, maximizing value, and optimizing budgets. Stay current on market trends, initiatives, promotions, and sustainability programs and ensure claiming rewards points. Primary duties and responsibilities Financial Drive cost efficiencies in Meetings and Events processes. Track and report savings made within the Meetings and Events team. Obtain revised LPOs and event planner approval to ensure TAX-compliant invoices before processing payments. Ensures meeting and event payments adhere to SLAs, contain a tax-compliant invoice, and are billed to the appropriate PwC legal entities. Collaborate with Meetings & Event Operations Lead and Travel Operations Lead to optimize operations and reduce costs. Customer Coordinate and deliver all aspects of Meetings and Events, including venue bookings, as required on day-to-day basis and adherence to policies. Responsible for providing a first-level response to queries and escalating difficult situations as required. Guide PwC stakeholders through the venue sourcing process, ensuring compliance with internal policies and securing approval for exceptions. Supports the development of policies and procedures and ensures they are followed by event organisers. Demonstrates flexibility during peak seasons, such as yearly events like GPM, Consulting, LoS, Townhalls, and graduate induction. Internal Process Optimize Meetings and Events spend, including venue pricing and recurrent event business. Perform additional tasks as assigned by management. Collaborate with Business Resilience team to conduct risk assessments for team-building activities. Implements new or optimizes existing processes to enhance venue sourcing services. Manages conflicts looks for solutions for PwC and venues/ supplier or escalating to the Meetings and Events Operations Lead when necessary. Learning & Growth Adhere to company policies and procedures. Serve as a key resource and liaison to other functional areas.

Knowledge, skills, and abilities

Education: Bachelor’s Degree

Language: Fluency in English required, proficiency in Arabic is an advantage.

Overall Experience: 3+ years of overall experience

Specific Experience: Experience as a Meetings and Events Consultant or in a similar role

Knowledge and Skills:

Strong customer service orientation Excellent organization, attention to detail, time management, proactive approach and solution driven.

Effective verbal and written communication skills.

Proficient in computer skills and database management. Knowledge of technology such as Cvent or similar would be an added advantage.

Ethical Conduct

Education (if blank, degree and/or field of study not specified)

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date