Document Controller

Role Purpose

Controlling the design & engineering submittals to ensure processes are streamlined and well-coordinated

KEY ACCOUNTABILITIES & ACTIVITIES

· Document Controllers manage and oversee documents for portfolio of projects.

· Ensure the proper documents are created and signed, that all data is accurate and that documents are stored and backed up.

· Perform document storage duties which involve scanning documents, copying documents, physically or electronically filing documents, organizing documents and ensuring documents are saved and safeguarded.

· Handle the retrieval of documents as directed and able to retrieve documents and data quickly and efficiently when needed.

· Edit or review documents like check for signatures and dates or as much as drafting and editing sentences.

· Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with QSE procedures if available.

· Using ACONEX Document Management System.

· Registering all incoming and outgoing correspondences, MoMs, drawings & technical submittals.

· Maintaining a register of all incoming and outgoing letters, stamping, and recording of letters before circulating for distribution to the Project Manager as set out in Project Communication and Document Control.

· Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the workflow.

· Maintaining all files within the Filing Department

· Co-ordination between other Consultants & Contractors for facilitating documents workflow and ensure documents status to be closed.

· Coordination with the respective Project Managers, Secretaries, and other staff to ensure correctness of the records.

· Successful closeout and handover of documentation as required by line manager.

· Regular periodic backup (electronic copy) of project documents.

· Maintaining all tracking records and ensuring that they are marked when a file is taken from the document.

BACKGROUND, SKILLS & QUALIFICATIONS

· Must be able to communicate confidently in both written and spoken English.

· Demonstrable track record in the delivery of large multi-functional projects.

· In-depth knowledge of document control systems and procedures.

· Act as administrator for document control software such as Aconex.

· Ability to think cross-functionally to assist hospitality team members.

· Positive and agile personality with an ability to work in a dynamic environment.

· Professional proficiency in English (written and verbal).

Qualifications

· Higher education diploma or equivalent in a related field. College Diploma or University Degree is a plus, but not required if professional experience within the field is sufficient.

· +5-years professional experience within a similar DC role is requisite.

· Previous work experience in the field of Architecture or Engineering services as a document controller is a plus.

· In depth knowledge in Aconex

Job Type: Contract

Application Deadline: 01/07/2024